State Courts: Empowering Court Clerks with Stand Alone Audio Recorders 

Speech2Data portable digital recorders are reliable tools for capturing clear and accurate audio in courtrooms and legal conference rooms. They are easy-to-use: no special training is needed. They can fit seamlessly into a court clerk's workflow. You can accurately identify individual speakers, mark time stamps, append notes, and archive audio data recordings with related documents. 

As a fail-safe backup, a stand-alone multi-channel recorder, or a complement to current A/V setups, a Speech2Data recorder captures the spoken word with clarity.  

Key Challenges

Capturing Multiple Speakers with Clarity

CHALLENGES

  • Multiple speakers talking over one another, making it difficult to identify who said what
  • Background noise from papers, movement, HVAC systems, and other courtroom activity
  • Speakers too far from microphones or inadequate microphone coverage
  • Echoes, room noise, and inconsistent recording levels
  • Capturing testimony from remote participants in hybrid proceedings

THE SPEECH2DATA SOLUTION

  • Multichannel recording captures separate microphone tracks, making it easier to label speakers and review testimony.
  • Dugan automixing automatically adjusts microphone gain, reducing background noise from unused mics while maintaining consistent overall gain as different people speak.
  • Flexible microphone connections allow microphones to be positioned closer to speakers for clearer recordings.
  • Hybrid recording captures remote participants alongside in-room proceedings

Keeping Recording Simple and Flexible 

CHALLENGES

  • A court clerk has many responsibilities beyond making a recording.
  • Training and support on how to operate technology can be scarce or nonexistent.
  • Complicated recording procedures increase the risk of operator error.
  • Court proceedings may take place in different rooms or locations.

THE SPEECH2DATA SOLUTION

  • One-button recording and intuitive touchscreen controls simplify operation without extensive technical training.
  • Purpose-built tabletop design combines portability with professional recording capabilities.
  • Standalone operation eliminates the need for a computer or recording software.
  • Flexible microphone connections accommodate different room layouts and recording requirements.
  • Battery or AC operation allows recording in locations where convenient electrical power may not be available.

Supporting AI-Powered Transcription

CHALLENGES

  • AI-powered transcription depends heavily on the quality of the original recording, particularly when multiple people speak.
  • Adding notes and identifying speakers—or correcting them afterward—can be difficult and time-consuming.
  • Recordings from handheld devices must be transferred, properly named, and stored in the correct location on the court’s network.

THE SPEECH2DATA SOLUTION

  • Multichannel Recording: Preserve up to eight separate audio channels in a single file, helping compatible transcription software distinguish between speakers.
  • Easy Indexing and Annotation: Set index points automatically or on demand, and add notes using the touchscreen or an attached keyboard and mouse.
  • Instant Review: Listen to any previously recorded portion of a proceeding without interrupting the ongoing recording.
  • Ready for Transcription: Automatically transfer recordings to the court’s network for storage, retrieval, and processing by compatible transcription software.

Example Set Ups

  • Connect Microphones Directly

    Plug two microphones directly into the Ethercon connections for a take-anywhere solution or just use the internal mics. Or use the included Break Out box to attach up to 4 mics. 

  • Record from Your Installed PA System

    Attach up to 8 lines from your current PA system (or up to 7 if one of the recorder's 8 channels is assigned to the USB-C port for teleconferencing participants)

Frequently Asked Questions

How do I get recordings out of the unit—to archive, share with others, or add to related case files?

Speech2Data recorders create either a WAV or multi-track MP4 audio file to a removable Micro-SD flash card when recording. These files include all indexing points, time stamps and notes made by the operator. For extra safety, you can make a simultaneous backup copy to a thumb drive. Speech2Data recorders can also be recognized as a connected device on your organization's network file management and integration with related case files.

How do index points and notes work?

Index points can be toggled on to be added automatically whenever a speaker changes. This creates a time stamp and an index point that you can navigate to on the unit, even while a recording is being made. 

You can also manually add index points. The Record Button can be set to create index points when you tap it. You can navigate back and forth to these points for playback (even during recording). Also you can rename and add notes to index points using the unit's touchscreen display OR, simply plug in a keyboard and mouse to navigate and type notes.  

How do Speech2Data recorders compare to other digital recording solutions?

There is no direct comparison. That's because alternatives range from small handheld devices that have been packaged as "Courtroom recorders" to multi-track recording devices that are intimidatingly complex yet still lack the special courtroom recording features of either the S2D-VT300 or S2D-VT800. 

Handhelds have small controls, and even something as basic as starting and stopping a recording can take navigating screens and multiple button pushes. Their small displays bury important functions or lack it altogether. You can't attach a keyboard or mouse. You can't automatically generate a backup file to a USB thumb drive. Some record only in stereo. 

You can also spend a lot more and end up with more complexity, pro-audio features designed for music recording, and more need for training, technical support, or even software add-ons. 

Compare Our Digital Audio Recorders

Both Speech2Data recorders offer the same straightforward recording experience. Choose the model that fits the number of microphones your application requires.

Feature S2D-300VT S2D-800VT
Independent Recording Channels 3 8
Microphone Connections 2 Direct XLR or 1/4" inputs 2 Ethercon inputs support up to 8 microphones attached to Breakout Boxes
Dugan Automatic Audio Mixing Included Included
Standalone Recording Yes Yes
Internal & USB Recording Supported Supported
Remote Meeting Audio Supported Supported
Explore S2D-300VT Explore S2D-800VT

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